CMC NEXCOR 2027 is committed to providing delegates with a professional, comfortable and well organised conference experience. The following protocol and terms are intended to ensure smooth coordination from registration through departure.
DELEGATE PROTOCOL & TERMS AND CONDITIONS
CMC NEXCOR 2027
Registration & Check-in
- Delegates who have pre-registered online must present the Digital ID/Registration ID provided at registration at the registration counter.
- The Digital ID will be verified to complete on-site registration and issue the conference badge.
- Entry to the conference venue will be permitted only after registration is completed and the conference badge is issued.
- Conference badges must be worn visibly throughout the conference and are strictly personal and non-transferable.
Conference Venue & Scientific Sessions
- Delegates are requested to arrive on time and follow the published conference schedule.
- Access to conference areas will be subject to the applicable registration category and designated arrangements.
- Appropriate professional attire and conduct are expected throughout the conference.
- Mobile phones should be kept on silent mode during scientific sessions.
- Delegates should avoid entering or leaving the auditorium while a presentation is in progress, except when necessary.
- Questions and discussions should remain relevant to the session and respectful of speakers and participants.
Hotel & Accommodation
- Delegates staying in conference-arranged accommodation must comply with the hotel’s check-in, check-out and house rules.
- Accommodation will be allocated according to the applicable registration category and availability. Where necessary, equivalent accommodation may be provided based on operational requirements.
- Accommodation is not included for Industry Professionals. Current CMC Staff and Current CMC Students must arrange their own accommodation at their own cost.
- Accommodation is personal and non-transferable.
- Any additional hotel or personal expenses are the responsibility of the delegate.
- Delegates are responsible for their personal belongings and valuables.
Transport & Transfers
Where transport or transfers are arranged by the conference, delegates must follow the communicated schedule and designated pick-up and drop-off points and are requested to be punctual.
Professional Conduct
Delegates are expected to maintain professional and respectful conduct towards speakers, faculty, fellow delegates, organisers, venue staff, hotel staff and service personnel.
Disruptive, disrespectful, discriminatory, threatening or otherwise inappropriate behaviour will not be tolerated.
Photography & Recording
Photography and recording may be restricted during certain sessions. Delegates must comply with instructions from the conference team and respect the privacy and wishes of speakers, patients and other participants.
Clinical images, presentations or confidential material must not be photographed, recorded or shared without appropriate permission.
Registration Cancellation
Cancellation requests must be submitted in writing by email to:
Registration Help Desk
Email: registration@nexcorindia.com
Telephone cancellation requests will not be accepted. Refund eligibility will be determined based on the date the written cancellation request is received.
Refund Schedule
Cancellation Request Received on or before 15 December 2026
90% Refund
Cancellation Request Received on 16 December 2026 to 16 January 2027
75% Refund
Cancellation Request Received on 17 January to 01 February 2027
50% Refund
Cancellation Request Received on 02 February 2027 onwards
No refund
Refund Calculation
Refunds will be calculated on the registration fee excluding applicable GST.
As published registration fees are inclusive of 18% GST, the GST component will be deducted before calculating the applicable refund. Any applicable payment gateway, bank, administrative or other non-recoverable charges may also be deducted.
Registration Transfer
Registration is strictly non-transferable and may not be assigned or transferred to another individual.
Refund Processing
Approved refunds will be processed within 30 business days after the conclusion of CMC NEXCOR 2027, through the original mode of payment wherever possible.
Cancellation, Postponement or Modification by the Organising Committee
If CMC NEXCOR 2027 is cancelled, postponed or substantially modified due to circumstances beyond the reasonable control of the Organising Committee, reasonable efforts will be made to provide an appropriate resolution.
Where a refund is applicable, the refundable amount may be subject to deduction of non-recoverable expenses already incurred by the Organising Committee.
The Organising Committee shall not be responsible for additional costs incurred by delegates or faculty, including airfare, visa expenses, independent hotel bookings, travel insurance, local transportation or other personal expenses.
Force Majeure
The Organising Committee shall not be held liable for any delay, postponement, modification or cancellation arising from circumstances beyond its reasonable control, including natural disasters, epidemics or pandemics, government restrictions, civil disturbances, industrial action, acts of terrorism, war or armed conflict, power or communication failures or other unforeseen circumstances.
Payment Disputes
Payment-related disputes must be reported within 3 working days of the transaction to:
Registration Help Desk
Email: registration@nexcorindia.com
Delegates should provide the payment reference number and relevant supporting documents for verification.
General
Delegates are required to comply with the instructions of the CMC NEXCOR 2027 Organising Committee, venue and hotel authorities throughout their participation.
The Organising Committee reserves the right to make reasonable changes to conference arrangements, schedules, accommodation, transport or other operational matters where necessary for the smooth and safe conduct of the conference.
The Organising Committee also reserves the right to amend these terms where required by applicable laws, regulations, institutional requirements or operational considerations. Any material updates will be published on the CMC NEXCOR 2027 website.
For registration, payment, cancellation, refund or other registration-related assistance:
Registration Help Desk
Email: registration@nexcorindia.com